NAME and OFFICE
Sec. 1 Name. There is hereby established an organization of librarians,
library associations and institutions from Southeast Asian countries to be known as Congress of Southeast Asian Librarians (CONSAL).
Sec. 2 Secretariat. A CONSAL Secretariat shall be established as maybe
decided by the CONSAL Executive Board, in any country in Southeast Asia and
shall be headed by a Secretary General.
Sec. 3 Objectives. CONSAL shall have the following objectives:
3.1 Establish, maintain, and strengthen networks, partnerships, and
linkages with librarians, libraries, library schools and library
associations and related institutions in the region.
3.2 Promote cooperation and provide assistance in the development of
librarianship, library and information sciences, documentation,
information and related services in the region.
3.3 Cooperate with regional and international organizations, and other
institutions in the support of common undertakings and interests of
3.4 Provide the fora for sharing and exchange of information and
experiences on issues in the field of librarianship, library and
information sciences, documentation, information and related services
in the region.
3.5 Any other objectives that maybe approved by the Executive Board
Sec. 4. Membership. CONSAL shall be comprised of national, associate
and honorary members.
Sec. 5. National Members. National members shall be composed of:
5.1 The national library association of each country in Southeast Asia.
5.2 The national library of each country in Southeast Asia; and
Sec. 6. Associate Members. Associate members shall compose the
following subject to approval of the Executive Board:
6.1 The national library associations of countries outside Southeast Asia;
6.2 The national libraries of countries outside Southeast Asia;
6.3 Libraries and related organizations;
Sec. 7. Honorary Members. Honorary membership shall be conferred to
individuals, libraries and related organizations who have made outstanding
contributions to CONSAL.
Sec. 8 Admission of Membership
8.1 All applications for Regular National membership and Associate
membership shall be subject to the approval of the CONSAL
8.2 Honorary membership shall be conferred by the CONSAL Executive
RIGHTS, PRIVILEGES AND RESPONSIBILITIES
Sec. 9. Rights and Privileges
9.1 Only national members shall have the sole right to vote or be voted
9.2 All members shall receive newsletters and other publicity materials.
Sec. 10 Responsibilities. All members shall:
10.1 Uphold the CONSAL Constitution
10.2 Actively contribute/participate in CONSAL’s activities including the
maintenance of the CONSAL website.
10.3 Pay membership fee and annual dues as maybe prescribed by the
CONSAL Executive Board.
10.4 Not commit CONSAL to any obligation or have deliberate use of its
name without prior approval of the CONSAL Executive Board.
10.5 Contribute to the publication of the CONSAL Newsletter
Sec. 11 Composition. The Executive Board shall be composed of three (3)
National members from each country represented in the CONSAL.
Sec. 12 Representation. The members of the CONSAL Executive Board
shall be, as follows:
12.1 The president/official representative of the national library association
of each country in Southeast Asia;
12.2 The director/official representative of the national library of each
country in Southeast Asia;
12.3 Another official representative of the national library association of
each country in Southeast Asia;
Sec. 13 Functions and Powers. The Executive Board shall conduct the
affairs of the CONSAL and perform such acts as to protect and promote its
13.1 Meet at least once a year;
13.2 Maintain official and financial records of CONSAL and transmit them
to the succeeding Executive Board.
13.3 Organize a general conference at least once every three years and
delegate to the members of the Executive Board hosting the
general conference, the preparations for such event;
13.4 Receive the financial statement of the previous conference and hand
over the seed money to the succeeding CONSAL Executive Board.
13.5 Consider on recommendations and resolutions presented to the
Executive Board; and prioritize the implementation of programs,
projects or activities which CONSAL will undertake.
13.6 Conduct annual review of programs, projects, or activities undertaken
13.7 Negotiate and/or receive gifts, bequests and subventions from
international organizations, governments, public or private
institutions, associations and/or individuals;
13.8 Maintain a bank account in the host country under the name of
CONSAL. The authorized official signatories shall be any two (2) of
the Treasurer and Chairperson or vice chairperson;
13.9 Confer the CONSAL Outstanding Librarian Award during its General
Conference. A Committee on Awards shall be created and a set of
criteria established for the purpose;
13.10 Appoint the Secretary-General in consultation with the National
member hosting the Secretariat.
13.11 Establish committees and councils as it may deem necessary.
13.12 Affiliate with any regional or international organization in the field of
librarianship, library & information sciences, documentation ,
information and related services;
13.13 Amend the Constitution; and
13.14 Perform other tasks as may be necessary to ensure the successful
accomplishment of CONSAL’s objectives.
Sec. 14 Meetings. The presence of the national members of six (6)
CONSAL member countries shall constitute a quorum.
Sec. 15 Establishment. A Secretariat shall be established in any member
country in Southeast Asia as the Executive Board may decide. Preference shall
be given to the member country organizing the CONSAL conference to host the
Secretariat. Should the said country not be ready to host the Secretariat, the
Executive Board may invite bids from other member countries. The Secretariat’s
administrative, staffing and management costs shall be the responsibility of the
Sec. 16 Secretary General. The Secretariat shall be headed by a
Secretary General who shall be appointed by the Executive Board.
Sec. 17 Roles. The Secretary General shall be the Chief Executive of the
Secretariat. He/she shall serve as the Secretary of the Executive Board and sit in
the Executive Board meetings.
Sec. 18 Term of Office. The Secretary General shall have a three-year
term subject to reappointment as the Executive Board may decide.
Sec. 19 Functions The Secretary General shall perform the following
19.1 Administer and oversee the Secretariat affairs and its day-to-day
19.2 Receive for consideration and submit for approval of the Executive
Board: programs, projects or activities which would promote the
19.3 Coordinate with and report to the Executive Board on the status of
implementations of the programs, projects or activities approved
and prioritized by the Executive Board.
19.4 Provide CONSAL member institutions whatever assistance may be
19.5 Maintain a repository of CONSAL documents and develop/update the
19.6 Maintain the official and financial report.
Sec. 20 Conference Organizing Committee. A Conference organizing
committee shall be established composed of the Members of the Executive Board
of the host country.
20.1 The Chairman shall be appointed by and from among the three
National members of the host country.
20.2 Other office-bearers shall be appointed by the Chairman in
consultation with the National Library Association of the host
20.3 The committees shall be organized in the host country which shall
take charge of all the preparations and ensure the successful
holding of the scheduled CONSAL Conference.
20.4 A Secretary and a Treasurer shall be appointed by the Organizing
Committee from among the members of the host country’s national
library association or the national library.
20.5 The Organizing Committee shall establish such committees as maybe
necessary to ensure that the conference is held as scheduled.
Sec. 21 CONSAL shall convene a General Conference at least once every
three years in each member country by rotation. The agenda of the last session
(i) The report of the Current Executive Board activities and Statement of
(ii) Consideration and adoption of the resolutions and recommendations of
the current CONSAL General Conference;
(iii) Consideration of amendments to the Constitution or other matters
communicated in writing to the current Executive Board;
(iv) Determination of the host countries for the succeeding General
Conferences of CONSAL;
(v) Review financial statement of the concluding conference
Sec. 22. The General Conference of CONSAL shall include library issues
as may be determined by the incumbent Executive Board.
22.1 At least nine months notice shall be given before convening the
General Conference of CONSAL.
Sec. 23. General Meeting. The General Meeting shall be held to cap the
conference which shall have the following agenda:
(i) Report of the Executive Board
(ii) Report on CONSAL Programs/Projects/ Activities
(iii) Presentation of action plan or issuance of
Declaration/Communiqué/Resolution for greater regional
(iv) Turn-over to the next chairmanship
VOTING IN THE EXECUTIVE BOARD
Sec. 24. Any matter presented to and considered by the Executive Board
shall be decided upon through votation.
24.1 A member of the Executive Board who sits as Chairperson shall
exercise his/her right to vote.
24.2 In case of a tie in votation, the Chairperson in his/her capacity shall be
allowed to cast another vote to break the tie.
24.3 The manner of voting shall be by show of hands or as the Executive
Board may deem appropriate.
24.4 Each member country shall have three votes, two of which shall be
cast by the representative/s of the National Library Association and
one by the National Library. In the absence of a National Library, all
three votes shall be cast by the representative/s of the National
Sec. 25. Authority to Amend. The Executive Board has the sole authority
to amend or repeal the CONSAL’s Constitution. Provided, that a majority of
Executive Board members are present to vote on the amendment or repeal.
Sec. 26. Proposed Amendment. Any member of the Executive Board may
submit for consideration of the Executive Board the proposal to amend the
Sec 27. Procedures
27.1 The proposal to amend shall be submitted to the Secretary General at
least six (6) months prior to the next Executive Board Meeting.
27.2 The Secretary General within a month from submission shall
furnish/transmit copies of the proposal to each member of the
Executive Board for reaction/comments.
27.3 Members of the Executive Board shall send in their
reactions/comments for consolidation by the Secretary General, two
(2) months before the scheduled Executive Board Meeting.
27.4 The proposal for amendment shall be included in the Executive Board
Meeting agenda as a matter for consideration.
27.5 The Executive Board in its meeting shall consider and decide on the
27.6 Such amendments shall be approved by the Executive Board and
tabled for information at the General Meeting.
Sec. 28. Language. This Constitution shall be written in the English
Sec. 29. Effectivity. This Constitution shall take effect immediately upon
its adoption by the Executive Board on two-thirds vote of its members present.
Adopted on by CONSAL XIII Executive Board at its 3 rd Meeting held on March 26,
2006 at Richmonde Hotel, Philippines.